Break Free From Busy By Designing Your Ideal Workweek

Are you looking to take control of your workweek and feel fulfilled while driving your business forward? By designing your ideal workweek, you can take control even when overwhelmed by tasks and struggling to focus on what truly matters for your business. I understand the challenges you’re facing because I’ve been there, too. I’ve navigated the chaos of running a fast-growing business firsthand. However, I discovered a simple step-by-step plan to break free from the busy trap and regain control of my workweek, improving my business and life.

The Myths

There are several misconceptions about productivity and time management in the business world. Let’s dismantle these misconceptions and pave the way for a new understanding.

Myth #1: “Busy Equals Productive”

It’s time to shatter the illusion that constantly busy equates to productivity. Many small business owners find themselves in a perpetual whirlwind of tasks, mistakenly believing that the more they do, the more successful they’ll be. In reality, it often leads to burnout and a lack of focus on high-impact activities. Break free from this myth by embracing strategic time management, allowing you to channel your energy into tasks that truly propel your business forward.

Myth #2: “I Can Do It All Myself”

The belief that wearing every hat in your business signifies dedication is a harmful misconception. Small business owners often think they must handle every aspect, from administrative tasks to strategic planning. This myth contributes to feeling overwhelmed and hampers the growth potential. It’s crucial to delegate tasks efficiently, creating space for you to focus on what truly matters. The path to success involves building a team and leveraging collective strengths.

Myth #3: “Success Means Sacrificing Work-Life Balance”

There’s a prevailing idea that achieving success demands sacrificing personal well-being and work-life balance. This couldn’t be further from the truth. Breakfree from the notion that success must come at the expense of your health or personal life. By structuring your workweek effectively, you boost business productivity and create room for a balanced and fulfilling life outside of work. 

It’s about working smarter, not harder.

Now, armed with the truth, let’s design a workweek that aligns with your goals and aspirations.

8 Steps to Designing Your Ideal Workweek

Step 1: Define Your Ideal Week

Define your dream work week. Envision the hours, tasks, and activities that make your work life fulfilling and

Step 2:Identify Time and Energy

Identify tasks that consume your time and energy without contributing significantly to your goals. Recognise areas for improvement that bring you closer to your goals.

Step 3: Time Audit

Track your activities over 14-21 days, revealing where your time truly goes and setting the stage for effective changes.

Step 4: Categorise Your Time

Understand the value of your time. Calculate your hourly rate to prioritise tasks aligning with your business’s financial goals.

Step 5: Discover the Value of Your Time

Understand the value of your time. Calculate your hourly rate to prioritise tasks aligning with your business’s financial goals.

Step 6: Decide on Time-Freeing Actions

Use the D.E.S.K. approach to make decisions on every task. Delegate, Eliminate, Streamline, and Keep tasks based on their impact. Streamline your workflow for optimal efficiency.

Step 7: Prioritise and Set Goals

Identify your 3 to 5 high-value tasks. Set SMART goals to strategically move towards freeing up time and achieving your ideal workweek.

Step 8: Adapt and Improve

Refine your weekly schedule by working on your delegation and efficiency goals to free up time for your highest priority and impactful tasks.

ideal workweek

As you go through these steps, you might have some questions about the time-tracking exercise. I get it; tracking time may not be the most thrilling task, but the value it brings when you uncover insights into where your time is truly going is undeniable. Keep in mind the adage: no pain, no gain.

Answering Common Questions:

Q: Why 14 – 21 days?

A: The extended duration allows for a more comprehensive analysis. Consider it gathering enough data to see the complete picture, not just a snapshot.

Q: “I know where my time is spent; I don’t need to track it.”

A: While you may have a general idea of how your time is allocated, tracking it provides concrete data that may reveal unexpected insights and opportunities for improvement.

Q: “I’m too busy to track my time.”

A: Change requires effort, and this is no exception. Choose a method – spreadsheets, timers, apps, or a traditional notebook – that seamlessly integrates into your routine. It’s an investment worth making for yourself and growing your business.

By conducting a thorough time audit, you’ll gain valuable insights into your current time utilization and pave the way for designing a more efficient, fulfilling and productive workweek.


You now hold the keys to break free from busy and steer your business towards growth. The benefits await – a workweek designed by you, the accomplishment of high-value tasks, business expansion, and a renewed sense of confidence.

Don’t let this newfound knowledge linger. Seize it, apply it, and experience the transformation firsthand. The power to break free is now in your hands. Take control of your workweek, drive your business forward, and embrace the success that awaits.

Ready to take control of your workweek? We’ve crafted a training program to guide you through these steps and unleash the potential for a more streamlined workweek. The journey towards systemizing your business often can’t start until you carve out some time in your calendar.

If you’ve ever found yourself saying, “I want to systemize my business, but I just don’t have the time,” we’ve got you covered. We can help you create the space you need with the Ideal Workweek’s 8 steps and strategies to get your team onboard.

If you’re keen to explore this transformative process, book a call to discuss how we can expedite your journey towards kicking your business goals without stress and overwhelm. 


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