How to Write a Job Posting: Templates, Examples & Best Practices

In small businesses, the recruitment process can often feel like a race against the clock. The need for a quick hire can overshadow the need for a quality hire. But what if you could streamline your hiring process, consistently attracting the right candidates who align with your company’s culture and values? It’s possible with a well-structured job posting. Let’s dive deep into the art of crafting job posts that work wonders for your business.

Differentiating Between Job Descriptions and Job Postings

Before we dive into the nitty-gritty of job posting, let’s clarify a key distinction. A job description is an internal document focusing on the specifics of a role. In contrast, a job advertisement or posting is your external pitch, designed to entice potential applicants. Its language should be inviting and persuasive, letting candidates envision themselves within your company.

Having a clear job description in place before crafting your ad is a best practice. It ensures everyone agrees to the role’s responsibilities and necessary qualifications. While a job posting aims to grab attention, a job description provides the in-depth details needed for employee onboarding.

The purpose of a job posting is to grab the attention of as many potential candidates as possible, while the job description provides more detailed information.

Crucial Elements in Your Job Posting

The objective of your job posting is to:

  1. Attract interest
  2. Clearly communicate the position expectations
  3. Facilitate the smooth flow into the next steps of the recruitment process.

To stand out in the crowded job market, consider these key elements for your job ad:

  1. Compelling Job Title: Start strong with an attention-grabbing job title that encapsulates the position’s essence. Keep it clear and avoid internal jargon that might confuse potential applicants.
  2. Key Highlights: Think about what would appeal to your ideal candidate and highlight the best aspects of the job. Keep it concise, focusing on 3-5 memorable points.
  3. Company Bio: Assume the applicant knows little about your business. Describe your company’s mission and values to engage candidates and show them why it is a great workplace.
  4. Job Summary: Provide essential information about the position. Be specific, use clear language, and specify whether certain qualifications are essential or preferred.
  5. Location: The location can be a selling point. Mention local attractions and benefits that make your location attractive.
  6. Salary and Benefits: While it’s your choice to include salary details, remember that applicants often prefer to know the salary upfront. Consider stating the expected pay scale. Also, mention additional benefits, such as gym memberships or health insurance.
  7. Reiterate Selling Points: End your ad by reinforcing the position’s top benefits and encouraging candidates to apply.
  8. Action Steps: Clearly explain the application process, reducing potential candidate enquiries. State when applicants can expect to hear back and provide contact details if necessary.
Job posting

The Dos and Don’ts of Writing a Great Job Post

Here are some dos and don’ts to keep in mind:


  • Use a catchy headline to grab attention.
  • Keep it short and straightforward; avoid complex terminology.
  • Include key qualifications and experience.
  • Highlight your workplace culture and values.
  • State clear next steps in the application process.
  • Include links or upload options and ensure they work.
  • Post your ad on various platforms, including online job sites, social media, and internal job boards.


  • Avoid overwhelming applicants with excessive details.
  • Don’t oversell the position or exaggerate qualifications.
  • Be cautious about overstating the required experience.
  • Focus on what you can offer, not just what you want.
  • Only ask for necessary information in the application process.

Time Savers

The recruitment process often involves managing a large pool of applicants. Screening the right candidates can be a time-consuming task. To streamline this, consider:

  • Clear Next Steps: Ensure your application process is crystal clear. Did the applicant follow your instructions? This helps filter out unsuitable candidates early on.
  • Screening Questionnaire: Use screening questions to filter out those who don’t fit the role quickly. Ask questions that reveal their qualifications, availability, and motivations.

Here are some examples of screening questions:

  • What are the hours they are available to work?
  • Do they have a specific certificate of qualification?
  • Are they able to work remotely from home?
  • Do they have the correct visa type?

You could even ask more revealing questions that provide an insight into their motivations, such as:

  • Why did you apply for this position?
  • Why should we hire you?
  • Describe your most significant accomplishment in your previous role.
  • What are your goals for the future?

When posting a job, it’s important to screen applicants effectively. While some job sites have built-in screening questions and even offer automatic ranking based on responses, you can create your own questions using tools like Fillout Forms, Typeform or Google Forms. By generating a link to your questionnaire and including it in your job posting under the “next steps” category, you can ensure that applicants provide the information you need to differentiate between them. 

Ask only relevant questions that will assist in your decision-making process. Remember, you can gather more information about the applicant in the post-screening interview.

Improving your job ad and application process helps save time and make better hiring choices.

The questions you ask will depend on the criteria that are important to the role, determining the persons suitability.


We’ve created a template and gathered more examples of effective job postings to assist you in attracting the right talent for your business.

Click the links below:

In conclusion, by following these straightforward steps, you can create job postings that resonate with your company culture, saving time and ensuring consistency in your branding and messaging. Attracting the right talent has never been easier for small business owners like you.

Ready to supercharge your job postings and streamline your recruitment process? We’re here to help. If you require assistance with your advertising process, whether it’s perfecting your job post template or any other standard operating procedures to boost your business growth, let’s have a chat.

Discover the power of systemizing your business and how it can propel you toward faster and easier scaling. Reach out today, and let’s discuss what systematization can achieve for your business. Your next great hire is just a conversation away!


Job description, Job posting, Job posting best practices

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