When you Shouldn’t Create Systems for your Business

Every business needs systems to become successful, right? True, but there is a point at which it isn’t smart to systemise your business. Stay with me, and I’ll explain.

This is a message to all start-up businesses – don’t focus on creating systems too early.

Don’t focus on creating systems too early.

There are 4 stages of business growth.

when you shouldn't create systems for your business

When You Shouldn’t Create Systems for Your Business

You have probably read or heard me and other business experts say things like:

“You need documented policies, processes and procedures to stay organised and productive.”
“You need systems in place before you hire.”
“Map out workflows and make improvements to existing systems.”

All this is necessary, but only at the point in your business journey where it makes sense to focus on these things.

If you are in the start-up stage, systems should not be your focus. Just to be clear, when I’m talking about systems, I mean doing things like spending time working on workflows, documenting procedures and assessing automation tools etc.

I don’t say that you shouldn’t create simple systems like running a daily checklist of tasks and a system for assigning tasks. It benefits everyone at any stage of business to have some basic time and task management systems in place.

When you are a start-up, unless you are systems orientated already, you won’t be speaking in systems language at this point. Systems most likely will not be your area of expertise. The time you might spend implementing systems is time that you should be focusing on getting your business to the next stage, the ramp-up stage.

At the start-up stage, you are being pulled in a million directions. You’ve probably heard the phrase bootstrapping or hustling. Your focus should be on:

  • Making new contacts
  • Looking for business opportunities
  • Getting publicity
  • Pitching
  • Speaking
  • Product/Service development
  • Solving customers problems
  • Retaining customers
  • Revenue
  • Your culture
  • Consumer research
  • And much more, but can’t list them all – you get the idea

When You Shouldn’t Create Systems for Your Business

Over time, you will notice that a pattern emerges in some of the things that you are doing; they become your systems.

You’ll also notice things that are important but not necessarily something that you should be doing; they are not the best use of your time. This is when you start to move to the ramp-up stage, and you start to delegate some of the tasks that aren’t dependent on you. This, in turn, starts to free up more of your time.

By the ramp-up stage, you are starting to recognise what systems you already have. These systems have been operating long enough for you to know if they work. The next step is to get someone on your team who has the skills and aptitude to help you create, improve and document the systems.

Once you get to the scale-up phase of your business, you’ll have some reliable systems in place to help you bring on more people and train them to run the systems. You’ll keep improving and refining your systems over time to the point where you can start to pull away or even remove yourself from the business gradually.

There will come a point in time when you can start to pull away or even remove yourself from the business gradually.

The final stage is being an influencer inside and outside of your business. Once this stage is reached, it’s really up to you where you focus; it’s your vision.

For some, it may be to move on and sell the business; after all, you have grown an asset that can work without the business owner. For others, it may include starting other businesses or choosing to have a better work-life balance.

So to summarise, systems aren’t your focus at start-up; at this stage, it’s all about getting customers and generating revenue and experimenting with what works and doesn’t.
Get some basic organisational systems in place, as things can get chaotic at start-ups.

At the ramp-up stage, start defining and refining what works in the business. Get some help on board initially to free up your time. Start putting together workflows and looking at tech solutions that can scale as you grow.

Work on getting your core systems in place around revenue generation and delivering your service/product to your customers. Have someone inside or outside your business help you with systems creation and documentation.

When you reach the scale-up stage, it’s systems take-off time, time to get serious about systemising your business, delegating, automating and getting yourself out of the day-to-day operations. The influencer stage, well, that’s anything you want it to be.

Have someone inside or outside your business help you with systems creation and documentation.

What stage of business are you at? If you need more help deciding where to focus and when to systemise, the next step is to get some help. Arrange a Systems Success call with me and let’s talk about what’s possible.


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